Bylaws of Generation JPII, Inc.

 Purpose of Generation JPII, Inc.

 Generation JPII, Inc. exists to increase devotion to Our Lord Jesus Christ in His Holy Sacraments among the youth, imploring the help of Grace to:

 1.      reduce the unnecessary earthly suffering of our brothers and sisters by increasing awareness of magisterial truth with a focus upon the truth of the sanctity of God-created human life.

 2.      facilitate the saving and protection of the lives of pre-born babies, the elderly and other vulnerable and unprotected human beings.

 3.      help form effective youth and adult pro-life leaders and citizens.

 4.      evangelize those of all ages by their purity, passion, piety, and joy.

 5.      provide a forum for communication between the various Chapters.

 6.      create and administer joint projects of the various Chapters.

 Generation JPII, Inc. hopes to extend these prayers and works through the chartering of  Generation JPII chapters across the Commonwealth of Kentucky, the United States of  America, and, perhaps, across the world.  Chapters must meet the following minimum  requirements:

Minimum Requirements of Generation JPII Chapters

Local Chapters of Generation JPII, Inc. may be chartered with the approval of the Generation JPII, Inc. Board of Directors given that the following requirements are met:

 1.      Every chapter meeting must begin and end with prayer.

 2.      At least one adult, age 21 or higher, must consent to the responsibilities of adult sponsorship, including attendance at all meetings.

 3.      Two youth must commit to monthly meetings (twice monthly is encouraged) and efforts to uphold the sanctity of all human lives.

 4.      Each chapter must attempt at least annually to organize a special Mass, Holy Hour, Penance Service, or other sacramental or prayerful service in the spirit of His Holiness, Pope John Paul II.

 5.      Submit an annual written report to the Board of Directors of Generation JPII, Inc. regarding the activities of the Chapter.  This report should coincide with the end of the Generation JPII, Inc. year, which is June 30^th.

 6.      The chapter is known as ‘The _______ Chapter of Generation JPII’.  The chapter must have a unique name to be chartered.

 7.      The chapter must maintain a commitment to support the efforts of Generation JPII, Inc. in union with the Magisterium of the Roman Catholic Church, while in no way working in a manner contrary to the aims or efforts of either body.

 8.      Adult sponsors must obtain and use activity liability forms as published by Generation JPII, Inc.

 9.      Chapters must desist from organized political activity and may not spend chapter funds for political purposes.

 Chapter Rights

Generation JPII Chapters may use the name and emblems of Generation JPII, Inc. and are encouraged to make use of the material resources available.  They are entitled to use of a webpage maintained by their own Chapter on the Generation JPII website.

 Chapter Dismissal

Generation JPII Chapters may have their charters revoked by majority vote of the Board of Directors for failing to comply with the above requirements, or by two-thirds vote of the Board for any serious reason listed or not listed in these Bylaws.  At that point, they may no longer use the names “Generation JPII”, “Gen JP2” or “Gen JPII” or any other implied derivative nor use any of the artwork or materials associated with the group.

 Administrative Procedures for the Board of Directors of Generation JPII, Inc.

 1.      Directors, Executive Directors, and Assistant Executive Directors, shall be chosen and approved by simple majority vote of the Board, after being nominated by a current Director other than themselves, during the November Board meeting of even-numbered years.  New Board Members can be chosen at other times, especially to replace a departing Board Member and to finish that Board Member’s term.

 2.      The Bylaws shall be adopted by a simple majority vote of the Board.  Amendments to the Bylaws shall require a 75% vote of the entire Board.

 3.      Voting

3.1.   Votes shall be valid only when a quorum of 66% of the Board is present or otherwise participating.

3.2.   A simple majority shall consist of one vote more than 50% of the quorum.  The vote of all Board Members shall count the same.

3.3.   If the quorum cannot reach a simple majority, then the matter can be deferred until the next Board Meeting.  If at that meeting, the matter again comes to a vote and the vote is evenly split at 50% of the quorum, then the matter can be decided by the Executive Director and the Assistant Executive Director if they are in agreement, or the Executive Director can choose to keep deferring the vote until subsequent Board Meetings.

3.4.   Voting on matters can be done in between the Board Meetings if all of the following are true:

3.4.1.      The matter is presented by mail or email or read over the phone to all of the  

Directors so that each Director has an opportunity to vote.  The correspondence must contain the exact wording of the measure to be voted on, and the time and date of the vote.

3.4.2.      All of the Directors confirm (telephone, email, mail) receipt of the correspondence prior to the vote.

3.4.3.      No votes are accepted after the time and date previously stipulated.

3.4.4.      A quorum of the Board must vote.

3.4.5.      The votes must be published by mail or email by the originating Director to all of the Directors within twenty-four hours of the time and date of the vote.

3.4.6.      Hard copies of each Director’s vote must be presented by the originating Director to the Board to be read and then kept by the Executive Director at the following Board Meeting.

4.      The Board shall consist of one Executive Director, an Assistant Executive Director, and from six to ten other Directors.

5.      Directors shall typically serve two-year terms, beginning the January 1^st  immediately following their election and ending December 31^st of the following even-numbered year.

6.      Directors may be removed from the Board by a unanimous (less one) vote of the entire Board of Directors.

7.      The Board shall meet in February, May, August, and November.  The Board may meet more often, but not less often.

8.      Responsibilities of the Executive Director

8.1.   Set up Board Meetings including finding a suitable time, date, place, and notifying all Directors at least one month prior to the meeting.

8.2.   See that each Board Meeting is begun and ended in prayer.

8.3.   Conduct the Board Meetings with suitable adherence to parliamentary procedure (Robert’s Rules of Order).

8.4.   See that Minutes are recorded, kept on file, and distributed to the Board within two weeks of each Board Meeting.

8.5.   The Executive Director may ask the Board to approve the creation of Officers and Chairmen, such as Secretary, Treasurer, Fundraising Chairman, etc., to spread out and more efficiently handle the workload.  The Board may create such posts and vote Directors into them.  Terms are the same as for the Directors.

8.6.   Maintain the financial integrity of Generation JPII, Inc., including:

8.6.1.      Writing, sending, and recording check payments.

8.6.2.      Making and recording deposits.  Sending yearly receipts to financial benefactors.

8.6.3.      Clearly separating monies belonging to individual Chapters or the General Fund.

8.6.4.      Filing the appropriate tax returns.

8.6.5.      Producing complete and accurate financial statements at each Board Meeting detailing capital, income, and expenses for the General Fund and for the accounts of all of the individual Chapters.

8.6.6.      Maintaining all financial records for the previous five years.

8.6.7.      Obtain copyrights for art, trademarks, trade names, etc.

8.6.8.      Researching insurance to protect the Corporation and its Directors and members and then securing it after vote of the Board.

8.6.9.      Providing board members and adult sponsors of Chapters with activity liability forms.

8.6.10.  Maintaining a viable and vibrant website.

9.      Responsibilities of the Assistant Executive Director

9.1.   The Assistant Executive Director shall immediately take over all responsibilities of the Executive Director in the event of death, incapacitation, or resignation.  If the former Executive Director regains mental and physical capacity during his term, he will resume his responsibilities until the end of that term, unless he resigns.

9.2.   If the Assistant Executive Director assumes the position of Executive Director, he shall keep that position until the end of the term, unless the original Executive Director is able to resume duties as stipulated above.

10.  The Storing and Distribution of Funds

10.1.                    Income shall be credited per the intention of the benefactor (either stated by the benefactor or communicated by the adult sponsor sending in the funds) either to the General Fund or to an account of a specific Chapter.

10.2.                    Disbursements

10.2.1.  Disbursements may not under any circumstances be made for political purposes.

10.2.2.  When disbursements are made (except in the case of a chapter’s secession or has

its charter revoked), receipts for items purchased must be sent to the executive director for tax accounting purposes.  Excess funds should be sent back to the executive director for re-deposit so as to avoid any appearance of impropriety.

10.2.3.  Disbursements from the General Fund require a simple majority vote of the Board.

10.2.3.1.        Approved disbursements from the General Fund must be sent within two weeks of the approval date by the Executive Director (or at a date stipulated by vote of the Board).

10.2.4.  Disbursements from accounts of specific Chapters shall be sent by the Executive Director within two weeks of receipt of written request from the recognized primary adult sponsor of the specific Chapter; these terms apply even if a Chapter secedes or has its charter revoked as long as the written request is received within one year of the Chapter’s secession or revocation of its charter.

10.2.5.  If the Board votes to discorporate Generation JPII, Inc., then all funds belonging to the specific Chapters shall be disbursed to them within two weeks of the vote to discorporate, and the General Fund (less documented professional discorporation fees) shall be disbursed to that organization sponsoring Perpetual Eucharistic Adoration at a location closest to the corner of Shelby and Gray streets in Louisville, Kentucky.

11.  Generation JPII, Inc. may be discorporated by 90% vote of the entire Board.

12.  Any and all matters not explicitly covered in these Bylaws may be decided by two-thirds majority vote of the Board.

Generation JP II 2005©